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Private Sessions

Private sessions are sessions that are hidden from most attendees.
Only the following people can see them:

  • Admins
  • Check-In Managers
  • Attendees who are enrolled in the session
  • Speakers, moderators, sponsors, or exhibitors who are attached to the session

These sessions are great for invite-only meetings, VIP sessions, or internal use.

Note: Private Sessions are only available on the Ultra plan. To upgrade, contact
hello@sched.com.

How Private Sessions Look

  • In the admin panel, sessions show a Private label.
    Private label
  • On the public schedule, only people with access will see them.
    Visible to access only
  • Attendees who are not included will not see the session at all.
    Hidden session

How to Make a Session Private

You can make sessions private in four different ways:

1. From the Session List

  • Go to your Schedule tab under Sessions.
  • Click the dropdown arrow next to the Edit button.
  • Choose Make Private.
    Make private from list

2. Using Bulk Actions

  • Select multiple sessions using the checkboxes.
  • Click Bulk Actions → Make Private.
    Bulk make private

3. In the Session Editor

  • Click the Edit button for the session you want to update.
  • Toggle on the Private option.
  • Click Save.
    Private toggle

4. Via Spreadsheet

  • Click the plus sign (+) button at the top of the session list to download the session spreadsheet.
  • In the spreadsheet, find the “Private” column.
  • Enter Y for any session you want to make private.
  • Re-upload the spreadsheet to apply your changes.
    Spreadsheet private column

Notes:

  • A session can be Public, Private, or Private + Frozen.
    • Private + Frozen means attendees can’t remove the session from their schedule.
    • Private sessions cannot be pinned, since pinned sessions are meant to be public.
  • Private Sessions are not yet supported in the Check-In feature (for scanning or tracking attendance). Support for this is coming soon.