Adding and Importing Sessions

One At A Time

1. Go to the Schedule tab and click Session.

2. Click the “+” (plus sign) on the top right to add a session manually.

3. Fill in the session details:

   • At a minimum, enter a Title and Date.

   • You can add more information (like time, speakers, venue, description, etc.) either now or later.

4. When you're ready:

   • Click “Publish” to make the session visible to attendees.

   • Or click “Save as Draft” to keep it private for now.

Many At Once

Import multiple sessions using the schedule spreadsheet for Microsoft Excel. You can make schedule changes in the schedule spreadsheet and re-import throughout the event. This will overwrite any changes made in your control panel, so make sure your team sticks to one strategy.

Tips For Using the Schedule Spreadsheet:

• Unique “ID” in Column A: Each row must have a unique ID.

• If you created a session manually, it is automatically assigned a unique ID.

• If you are using the spreadsheet to bulk add sessions, you need to assign your own unique IDs—these can be numbers, letters, or a combination of both.

• Using the same ID twice will cause one of your sessions to be overwritten.

• If you change an existing ID to something new, it will leave the original session intact and create a new session on your site.

• Not Possible To Delete Sessions: Deleting a row and re-importing will not delete sessions from your event. You can only delete sessions from your control panel.

• Required Format: Do not delete Rows 1–8 or any of the columns. Resize or temporarily hide columns you aren’t using to make the spreadsheet manageable for your needs.

• Separate Multiple Speakers with Semicolons: Use a semicolon to separate speakers, sponsors, exhibitors, etc. Using a semicolon will allow you to use commas in participants’ names. For example: Sally Ride, MS; Yuri Gagarin, PhD.

• Speakers Must Be Pre-Added: When assigning speakers to a session in the spreadsheet, make sure the speaker has already been added in the Speakers tab of your control panel. The name you enter in the spreadsheet must exactly match the name on their profile in Sched, or the speaker won’t be linked to the session.

  • This also applies to other roles such as exhibitors, sponsors, artists, or moderators. Make sure they are added in their respective tabs before assigning them in the spreadsheet.

• Always Download the Latest Spreadsheet Before Editing: Every time you want to make changes using the spreadsheet, always download the updated version by clicking the plus sign button. This ensures you're working with the most current session data.

1.  Go to Schedule and click the Sessions section, then click the Add button.

2.  Click “Download spreadsheet.” This will include your existing sessions that you can make changes to. If you haven’t added any sessions yet, it will provide you with a sample template you can follow.

3.  Add a new session, one per row.

4.  Save the file and import it into Sched. 

You will receive an email confirmation when your import is complete.

Bulk Actions

You can publish, unpublish, pin, tag, and more for multiple sessions at once using Bulk Actions in the control panel.

How to Use Bulk Actions

1. Go to Schedule and click Sessions.

2. Check the box next to each session you want to update.

3. Select the desired action from the dropdown menu.

Bulk Action Options:

• Publish: Make the selected sessions visible to attendees on your public schedule.

• Unpublish: Hide the selected sessions from public view, while keeping them available in your control panel.

• Pin: Pins the selected sessions to the top of My Schedule for all attendees. This is often used for sessions like lunch breaks, opening/closing remarks, or general assemblies. Note: Pinned sessions are visible to all attendees but are not technically enrolled by default.

• Unpin: Removes the pinned status, and the session will no longer appear on attendees’ My Schedule unless they have enrolled in it.

• Freeze: Lock the session to prevent any changes. Attendees who haven’t enrolled won’t be able to join, and those already enrolled won’t be able to remove it from their schedule.

• Unfreeze: Unlock the session so attendees can add or remove it from their schedule again.

• Tag: Apply session tags in bulk to better organize or label sessions. Note: Tags are only visible on the back end and not shown to your event page.
  Example: Use a “TSG” tag to group sessions for technical staff. This helps with bulk enrollment or internal filtering.

• Enroll by People Tag: Automatically enroll attendees with a specific People Tag into the selected sessions.

• Export Self Check-in QR Codes: Download QR codes for each session for use with on-site self-check-in stations.

• Delete: Permanently delete the selected sessions from your event. ⚠️ This action cannot be undone.

Important to Note:

For your event to appear in the event directory you will need to add at least 10 sessions to your event page.

AI Assistance Feature (Beta)
Say goodbye to brainstorming session titles and descriptions and hello to streamlined context creation with the help of AI!

Please note: This feature is currently in Beta. We welcome user suggestions and feedback to help us refine and enhance its functionality. Your input is invaluable as we work towards delivering the best possible experience for our users.

AI Assistance for Session Title
Designed to assist you in leveraging the power of AI to effortlessly generate engaging titles based on your session descriptions. 

AI Assistance for Session Description
This will help event organizers effectively craft their session descriptions using AI tools and techniques. Whether you're organizing a conference, workshop, webinar, or any other type of event, crafting an engaging and informative session description is the best way to attract participants and convey the value of your session.